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ScanPro AI – Privacy Policy

Effective Date: October 7, 2026
Last Updated: October 7, 2026

1. Introduction

Welcome to ScanPro AI.

ScanPro AI is a security, identity verification, access management, attendance, and operational monitoring platform designed to assist organizations and authorized security personnel in managing identity verification and security-related operations.

This Privacy Policy explains how ScanPro AI may collect, process, store, and protect information when users access or use the ScanPro AI mobile application, web platform, cloud services, and related services.

By using ScanPro AI, you acknowledge the practices described in this Privacy Policy.

2. Information We May Collect

Depending on the features used by an organization or authorized user, ScanPro AI may process the following categories of information.

Personal and Identity Information

ScanPro AI may process information such as:

  • Full name

  • National identification number

  • Date of birth

  • Gender

  • Address

  • Occupation or job title

  • Employer or organization

  • Department

  • Employee or worker identification number

  • Visitor, contractor, employee, or worker classification

  • Other information extracted from authorized identity documents

Identity Documents

When an authorized user uses document scanning functionality, ScanPro AI may process:

  • National ID card images

  • Passport images

  • Front and back images of identification documents

  • Text extracted from identification documents

  • Document serial numbers

  • Document-related verification information

Document information may be processed using automated document-recognition technologies to assist authorized users with identity verification.

Photos and Images

ScanPro AI may process images including:

  • Identity document photographs

  • Personal portrait images extracted from identification documents

  • Vehicle images

  • Vehicle license plate images

  • Images captured as part of authorized security operations

NFC and Credential Information

ScanPro AI may process NFC and access credential information, including:

  • NFC card identifiers

  • Credential identifiers

  • Card assignment information

  • Card status

  • Credential usage information

  • Issuance and assignment history

Personal identity information does not need to be stored directly on the physical NFC card. Where applicable, the NFC identifier is used to locate the corresponding authorized identity record within ScanPro AI.

Vehicle Information

When License Plate Recognition (LPR) functionality is used, ScanPro AI may process:

  • Vehicle license plate numbers

  • Vehicle images

  • Vehicle registration information provided to the system

  • Entry and exit events

  • Associated security or access information

Attendance and Access Information

ScanPro AI may process operational records such as:

  • Entry and exit events

  • Attendance events

  • Access attempts

  • Gate or site information

  • Credential type used

  • Date and time of an event

  • Authorized operator information

  • Attendance status and calculated attendance information

Location Information

ScanPro AI may request device location permission when location is required for an active operational function, such as recording the location of an authorized scan or security event.

The Android application is designed to use location while the relevant application function is actively being used.

ScanPro AI does not require background location access for its normal Android operation.

Account and Authentication Information

ScanPro AI may process:

  • Username

  • Account identifier

  • User role

  • Organization or tenant information

  • Authentication information

  • Security and audit information

Passwords and authentication credentials should be handled using appropriate security mechanisms and should not be exposed in application logs.

Technical Information

For security, diagnostics, and system operation, ScanPro AI may process limited technical information such as:

  • Device information

  • Application version

  • Network status

  • Error and diagnostic information

  • Security events

  • Synchronization status

  • Audit logs

3. Camera Permission

ScanPro AI may request access to the device camera.

Camera access may be used for authorized features such as:

  • National ID scanning

  • Passport scanning

  • Vehicle and license plate scanning

  • QR code scanning

  • Document capture

  • Security-related image capture

Camera access is used only when required by an application feature initiated or used by the authorized user.

4. NFC Permission

ScanPro AI may use NFC functionality to identify authorized NFC cards or credentials.

An NFC card identifier may be linked to an authorized person's cloud identity record.

Sensitive identity information does not need to be physically written to the NFC card for this process to operate.

5. How We Use Information

Information processed through ScanPro AI may be used to:

  • Verify identities

  • Process authorized identification documents

  • Manage NFC credentials

  • Manage access control operations

  • Record attendance and entry/exit events

  • Identify registered vehicles

  • Perform license plate recognition

  • Maintain security and audit records

  • Detect unauthorized or suspicious access attempts

  • Provide operational reports

  • Maintain system integrity and security

  • Troubleshoot technical problems

  • Improve system reliability and functionality

ScanPro AI is intended for authorized security and organizational use.

6. Cloud Processing and Storage

Certain information may be securely transmitted to and processed by ScanPro AI cloud infrastructure and authorized cloud service providers.

Cloud processing may be required for functions including:

  • Identity record storage

  • Document analysis

  • NFC credential lookup

  • Attendance processing

  • Security event processing

  • Synchronization

  • Reporting

  • Authorized AI-assisted analysis

Data transmitted between the application and cloud services should be protected using encrypted network connections such as HTTPS/TLS.

7. Artificial Intelligence Processing

Certain ScanPro AI features may use artificial intelligence or machine-learning technologies to assist with:

  • Document analysis

  • Text extraction

  • Identity document processing

  • License plate recognition

  • Image analysis

  • Security-related analysis

AI-generated results may be subject to validation and should not automatically be considered infallible.

Where applicable, authorized users should verify important identity or security information before taking consequential action.

8. Data Sharing

ScanPro AI does not sell personal information.

Information may be processed by authorized service providers when necessary to provide the platform's functionality, cloud infrastructure, security, document processing, or other technical services.

Information may also be disclosed when required by applicable law, legal process, or a valid request from an authorized governmental authority.

Organizations using ScanPro AI are responsible for ensuring that their use of the platform and the personal information they provide or process complies with applicable laws and regulations.

9. Data Security

ScanPro AI uses technical and organizational safeguards designed to protect information against unauthorized access, alteration, disclosure, or destruction.

Security measures may include:

  • Encrypted network communication

  • Authentication controls

  • Role-based access control

  • Organization or tenant isolation

  • Audit logging

  • Access restrictions

  • Credential controls

  • Security monitoring

However, no electronic system, network, cloud service, or data storage technology can be guaranteed to be completely secure.

10. Data Retention

Information is retained only for as long as reasonably necessary for the purposes for which it was collected, organizational requirements, security requirements, contractual requirements, and applicable legal obligations.

Retention periods may vary depending on the type of information and the organization using ScanPro AI.

Authorized organizations may have their own data retention policies.

11. Data Deletion and Correction

Requests relating to correction, access, or deletion of personal information may be submitted to the organization responsible for the relevant ScanPro AI deployment or through the designated ScanPro AI support contact.

Certain records may need to be retained where required for:

  • Security audit purposes

  • Legal obligations

  • Fraud prevention

  • Incident investigations

  • Regulatory compliance

  • Legitimate organizational recordkeeping requirements

12. Children's Privacy

ScanPro AI is not designed as a consumer application directed toward children.

The platform is intended primarily for organizations, authorized personnel, security personnel, employees, contractors, workers, and other authorized operational users.

Organizations using ScanPro AI are responsible for ensuring appropriate authorization and legal compliance when processing information relating to individuals under the age of majority.

13. Third-Party Services

ScanPro AI may use trusted third-party technology providers for services such as:

  • Cloud infrastructure

  • Authentication

  • Database services

  • Artificial intelligence processing

  • Application diagnostics

  • Security services

These providers may process limited information as necessary to provide their respective services and are subject to their own privacy and security terms.

14. Advertising

If advertising functionality is introduced into ScanPro AI, third-party advertising services such as Google AdMob may process limited device, advertising, consent, or diagnostic information in accordance with their applicable policies.

Where legally required, appropriate consent mechanisms will be used.

ScanPro AI does not intentionally provide sensitive identity information, National ID numbers, passport information, NFC credential data, identity document images, license plate information, or security event information to advertising providers for personalized advertising.

This section applies only when advertising functionality is enabled in the relevant version or deployment of ScanPro AI.

15. Permissions

Depending on the enabled functionality and device, ScanPro AI may request permissions including:

  • Camera

  • NFC

  • Internet/network access

  • Foreground location

  • Notifications

Permissions are requested only where required for supported application functionality.

Users may control applicable permissions through their device settings, although disabling certain permissions may prevent corresponding ScanPro AI features from functioning.

16. International Processing

Depending on the organization, deployment configuration, and cloud infrastructure used, information may be processed or stored in countries other than the country in which it was originally collected.

Where applicable, reasonable safeguards should be used for international data processing in accordance with applicable law.

17. Changes to This Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes to ScanPro AI functionality, legal requirements, security practices, or third-party services.

When material changes are made, the updated policy will be published on this page with a revised Last Updated date.

18. Contact Us

For privacy-related questions, data requests, or concerns regarding ScanPro AI, please contact:

ScanPro AI
Developer / Operator: [Mohamed Metwally]
Email: [kakatoapp2@gmail.com]
Website: [Your Website URL]
Country: Egypt